The Controller's functionality: The paintings of the Managerial Accountant by way of Roehl-And...
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Additional info for The Controller's Function: The Work of the Managerial Accountant by Roehl-Anderson, Janice M., Bragg, Steven M. [Wiley, 2004] (Paperback) 3rd Edition [Paperback]
Most high-end accounting software packages offer an automated matching system that automatically compares all three documents and highlights mismatches for further review. The trouble is that this software is expensive, requires linked computer databases for accounting, purchasing, and the warehouse, and also still requires manual labor to reconcile any mismatches it locates. ⅙ Authorize payments at the receiving point. This advanced concept requires the presence of a computer terminal at the receiving dock.
Match invoiced quantities to the shipping log. It is useful to spotcheck the quantities invoiced to the quantities listed on the shipping log. Doing so allows for the detection of fraud in the billing department caused by invoicing for too many units, with accounting staff members pocketing the difference when it arrives. This is a rare form of fraud, since it generally requires collaboration between billing and cash receipts staff members, and so the control is needed only where the fraud risk clearly exists.
What is needed, and what is occurring in many companies, is the education of operating management about their role in the control system. One company, in an effort to educate all department managers, held a series of one-day seminars for the professional and management staff of the organization. In these meetings, the business objectives for each department were stated by the departmental vice president and supplemented by group discussion. The “control mechanisms,” or actions required to accomplish each department’s objectives, were reviewed for their effectiveness.